Penalties for failing to file the parte de viajeros with SES.Hospedajes run from €100 to €600,000, set by Organic Law 4/2015. This is the honest guide — no manufactured fear — to the real bands, why they apply, and the concrete steps an operator can take today to catch up.
§ 01
Penalty bands: minor, serious and very serious
Article 9 of Royal Decree 933/2021 refers the sanctioning regime to Organic Law 4/2015 on Public Safety. There are three bands and each breach can be sanctioned independently. Minor: €100 to €600, e.g. filing past the 24-hour window or with partial fields. Serious: €601 to €30,000, e.g. failing to transmit or failing to keep the record. Very serious: €30,001 to €600,000, reserved for repeated, obstructive cases or those affecting public safety. The State Security Forces and the Subdelegación del Gobierno can open the proceedings; the competent administrative authority resolves and grades the fine — Subdelegación or Delegación del Gobierno for minor breaches, and senior Interior Ministry bodies for serious and very serious ones.
§ 02
Two communications, two 24-hour clocks
Royal Decree 933/2021 requires two separate filings per stay, each with its own 24-hour deadline. The booking record (reserva de hospedaje, RH) is filed within 24 hours of the booking being confirmed. The guest record (parte de viajeros, PV) is filed within 24 hours of the stay starting. For same-day bookings or walk-ins both deadlines fall on the same day. Each can be sanctioned independently — two mishandled clocks can compound to two infractions per stay. Records are kept for three years after the end of service. The Royal Decree 933/2021 guide covers the full obligation in detail.
§ 03
If you're not filing yet: three steps this week
First, check what you need: you must be registered at sede.mir.gob.es with an FNMT certificate in the name of the accommodation's owner (if you operate as a sole trader, a natural-person certificate; if you operate as a company, a representative-of-legal-entity certificate). If you don't have it, book the FNMT appointment and download the certificate — two to three days in the best case. Second, open the SES.Hospedajes portal and look at which current bookings already sit inside the sanction window: stays in progress or closed in recent days are the first to regularise. Third, file manually what you can today and tomorrow, then automate ongoing operations so it doesn't happen again. None of these steps requires a vendor; the certificate stays in your name even if you adopt a tool later.
§ 04
Where Estadia fits in
Estadia ingests your booking channels by iCal, sends the multilingual pre-check-in form to the lead guest, and lets you file each communication to SES.Hospedajes with one click, signed with your credentials. The Today screen surfaces each filing at the right moment and reminds you before either 24-hour deadline runs out. Every submission is stored with its SES reference and timestamp, giving you the audit trail you'd need if the Subdelegación del Gobierno asks for proof of the last few months. Onboarding is one 30-minute call and two weeks of usage before the first invoice. You can see how the SES.Hospedajes submission works step by step on the product page.
Frequently asked questions
SES.Hospedajes fines: most asked
What is the maximum fine for failing to file the parte de viajeros?
Up to €600,000 for very serious infractions under Organic Law 4/2015, typically reserved for repeated or obstructive cases. In day-to-day operations, most operators are exposed to minor (€100 to €600) or serious (€601 to €30,000) infractions.
Do I still file if guests book via Airbnb or Booking?
Yes. The duty to file the parte de viajeros sits with the operator of the physical accommodation, not the intermediary platform. Airbnb or Booking holding booking data does not exempt the operator from filing the booking record (RH) or the guest record (PV) with SES.Hospedajes.
What happens if I file past the 24-hour window?
In its most common grading, filing late counts as a minor infraction (€100 to €600) under the Organic Law 4/2015 regime that Royal Decree 933/2021 refers to. Proceedings can still be opened; the amount depends on the grading — repetition or lack of cooperation can escalate the classification.
Do sole traders face the same fines as companies?
Yes. Organic Law 4/2015 applies to whoever is responsible for the accommodation activity, whether natural or legal person. The bands are the same; what varies is the grading according to circumstances (economic capacity, repetition, intent).
What if SES.Hospedajes rejects a submission?
Rejection does not pause the 24-hour clock — the operator remains responsible for the deadline. Most rejections are data-quality issues (DNI checksum errors, malformed dates, missing required fields), not regulatory ones. Correction and resubmission must be completed inside the same window.