Airbnb does not file the parte de viajeros with SES.Hospedajes for you. The duty to register guests with the Interior Ministry rests with the operator of the physical accommodation — the host — whichever channel the booking comes through. This is the clear guide to what Airbnb does, what's missing, and how to cover the gap without fighting the portal.
§ 01
Airbnb does not file the parte de viajeros for you
It's the most widespread misconception among hosts. Airbnb gives you a platform to rent, handles payment, and stores some guest data — but it does not transmit the parte de viajeros to SES.Hospedajes. Royal Decree 933/2021 places the obligation on the operator of the physical accommodation — you — regardless of the channel the booking arrives through. A guest having a verified Airbnb profile does not replace the official registration: they are two different things.
§ 02
What Airbnb gives you and what's missing
For each booking, Airbnb gives you the name of the person booking, the dates, and little else. SES.Hospedajes needs considerably more for each traveller: full name, sex, date of birth, nationality, document type and number (DNI, NIE/TIE or passport), home address, contact details, and kinship when a minor is travelling. Those fields don't come in the Airbnb booking; you have to ask the guest for them. And not just the lead booker: the parte de viajeros is per person staying.
§ 03
How to connect Airbnb with SES.Hospedajes via iCal
Airbnb publishes a calendar link (iCal) with all your bookings. Estadia reads that link: you copy and paste it once, and every new Airbnb booking appears automatically. From there, Estadia sends the lead guest a pre-check-in form in their language to collect the missing data, and lets you file the communication with SES.Hospedajes in one click. No copying bookings by hand, no logging into the Ministry portal.
§ 04
The two deadlines when guests book via Airbnb
An Airbnb booking generates two communications, each with its own 24-hour deadline: the booking record (the reservation details) and the guest record (the details of each person staying). The booking record is filed within 24 hours of the booking being formalised — on Airbnb, when the guest confirms and pays. The guest record is filed within 24 hours of the stay starting. With last-minute bookings — very common on Airbnb — both deadlines can fall on the same day. Estadia's Today screen surfaces each one at the right moment and reminds you before it runs out.
Frequently asked questions
Parte de viajeros and Airbnb: most asked
Does Airbnb send my data to the police or the Interior Ministry?
Not for the parte de viajeros. Airbnb meets its own obligations as a platform, but filing the parte de viajeros and the booking record with SES.Hospedajes is the host's responsibility. Airbnb does not do it on your behalf.
Where is the iCal link for my Airbnb calendar?
In the Airbnb dashboard, inside each listing's availability settings, there is an option to export the calendar that gives you an iCal URL. That's the one you paste into Estadia; we locate it with you on the onboarding call.
Do I have to ask the guest for ID if they already booked via Airbnb?
Yes. Airbnb's identity verification is internal to the platform and does not equal the document SES.Hospedajes requires. You need the document type and number for each traveller; Estadia's pre-check-in form asks the guest directly.
Does the Airbnb confirmation message count as the parte de viajeros?
No. The parte de viajeros is a structured record transmitted to SES.Hospedajes with specific fields. An Airbnb email or message is not a valid communication to the Interior Ministry.
What if the guest doesn't fill in the pre-check-in form?
Estadia's Today screen shows which bookings still have data pending as the deadline approaches. You can resend the form, collect the document on arrival, or enter the data by hand. The goal is that no stay reaches the 24-hour deadline without warning you.